Study Overseas | Expert Tips | How To | Best of | GenZ Focus | Career Advice

Introduction

Renewing your Indian passport while residing in the UK may seem like a daunting task, but with the correct information and guidance, the process can be much more straightforward than you think. Understanding the steps involved and the necessary documentation required is crucial to ensure a smooth renewal process. In this blog post, we will provide you with a comprehensive guide on how to renew your Indian passport in the UK, outlining the key steps and requirements to make the process as stress-free as possible. Whether you are a student, a professional, or a UK resident of Indian origin, this guide will help you navigate the Indian passport renewal process with ease.

Who Can Renew Their Indian Passport in the UK?

If you're an Indian living in the UK, you can renew your passport as long as you still hold a valid Indian passport and have a valid visa or BRP. You can apply if your passport is nearing expiry, has very few blank pages left, or if your personal details have changed — like your name, signature, or appearance. You're also eligible to apply if your passport has been lost, stolen, or damaged. Just remember, you can't renew your passport if you've given up Indian citizenship, and once a new passport is issued, the old one is no longer valid. In some cases, extra steps like police verification may be required, but overall, the process is straightforward if you meet these conditions.

When to Apply for an Indian Passport Renewal in the UK

• Recommended Timeframe:

You should apply for passport renewal up to one year before the expiry date. The Indian High Commission and VFS Global recommend not waiting until the last few months, as processing can take several weeks.

• Earliest You Can Apply:

You may submit your renewal application if your passport is due to expire within 12 months or if it has already expired.

• If You Need More Pages:

If your passport has run out of blank pages, you can apply for a new one at any time, even if it is still valid.

• If Your Details Have Changed:

You should also apply for renewal if you need to update your name, address, appearance, or other personal details.

[Find More: Fast, Secure, and Simple The Ultimate UK eVisa Application Guide]

• Processing Time

  • Standard processing: Usually takes about 4 to 6 weeks from the date your application is submitted.
  • Tatkal (urgent) processing: Normally takes around 1 to 2 weeks, depending on eligibility and verification.

• Why Applying Early Matters

• Your UK visa or residence permit is usually linked to your passport number, so renewing early ensures your immigration documents remain valid.
• Applying early avoids travel delays and prevents issues with booking flights or renewing UK immigration documents.

Documents Required for Indian Passport Renewal in the UK

1. Completed Passport Application Form

Applicants must fill in the online passport renewal form through the Government of India's Passport Seva portal, print it, and sign it in the required places before submission at the VFS centre.

2. Current or Expired Indian Passport

You must provide your original passport for verification and self-attested photocopies of the first and last pages, including pages showing UK visas, immigration stamps, or other relevant endorsements.

3. Proof of UK Residence

A valid document confirming your current UK address must be submitted. Acceptable options include a recent utility bill, council tax bill, bank statement, tenancy agreement, or UK driving licence.

4. Proof of Legal Stay in the UK

Provide a copy of your current visa, Biometric Residence Permit (BRP), or immigration status document proving your legal residence in the UK during the passport renewal application process.

5. Passport-Sized Photographs

You must submit two identical, recent photographs sized 51mm by 51mm with a white background, showing a full face with no shadows or headgear except for religious purposes.

6. Additional Documents for Specific Cases

Depending on your circumstances, you may need to include supporting documents such as a marriage certificate, divorce decree, affidavit, police report, or parental consent form for minors.

7. Fees and Processing Time

The application fee varies based on service type and passport pages requested. Standard processing takes about four to six weeks, while Tatkal (urgent) applications are completed within one to two weeks.

[Read More: How to Apply for a UK Visa Simplified Process for Beginners]

How to apply for an Indian passport renewal in the UK

1. Register on the Passport Seva Portal

Start by visiting the official Passport Seva portal, selecting "UK – VFS Global" as the mission, and creating an account. Complete the online renewal form carefully with accurate and updated details.

2. Complete and Print the Application Form

After submitting the form online, download and print the completed application. Please verify all information, sign it in the designated spaces, and keep a copy for your personal records and reference.

3. Gather Required Supporting Documents

Collect all mandatory and applicable supporting documents such as proof of residence, visa status, and photographs. Ensure every photocopy is self-attested and matches the requirements outlined by the Indian authorities.

4. Book an Appointment with VFS Global

Visit the VFS Global UK website to schedule an appointment at your nearest VFS centre. Choose a suitable date and time, as walk-in applications are generally not accepted for renewal.

5. Visit the VFS Centre for Submission

Attend your appointment with all required documents, the application form, photographs, and your original passport. Your biometrics and signature will be verified, and the VFS staff will review your submission for completeness.

6. Pay the Applicable Fees

Pay the required passport renewal fees at the VFS centre. Payment is usually accepted by debit or credit card, and receipts should be retained as proof of successful fee submission.

7. Track Your Application Status

After submission, you can track your application progress using the VFS tracking system. Updates are provided by email or SMS until your renewed passport is dispatched or ready for collection.

8. Receive or Collect the New Passport

Once processed, your new passport will be delivered to your registered address by courier or made available for collection, depending on the option chosen during your VFS appointment scheduling.

[Learn More: From Dreams to Destinations The UK Visitor Visa Explained]

After You Receive the Renewed Passport

• Check all details: Verify your name, date of birth, passport number, and place of issue for any spelling or printing errors.
• Confirm validity: Ensure the new passport has the correct validity period (10 years for adults, 5 years for minors).
• Update UK visa or BRP: Inform the UK Home Office or immigration authorities of your new passport number to keep your records up to date.
• Notify employer or university: Provide updated passport details to your workplace or educational institution for compliance and record accuracy.
• Update bank and financial accounts: Submit your new passport details to banks and financial institutions to maintain correct identification records.
• Keep your old passport safely: Store it securely, as it contains previous visa stamps and valuable travel history for future applications.
• Confirm delivery: If received by courier, track and confirm safe delivery to avoid any loss or misplacement.
• Plan future renewals early: Note the expiry date and apply for renewal about one year before it expires to avoid delays.

Emergency / Lost Passport Case

• Report the loss immediately: File a report with your local UK police station and obtain a written loss or theft reference number.
• Inform the Indian Mission or VFS: Notify the Indian High Commission, Consulate, or nearest VFS Global center about the lost passport as soon as possible.
• Prepare a detailed declaration: Submit a written statement describing when, where, and how the passport was lost or stolen.
• Submit police report and copies: Provide the police report, a photocopy of the lost passport (if available), and any previous visa or BRP documents.
• Proof of identity: Present an alternative photo ID such as an Aadhaar card, PAN card, or any government-issued identification for verification.
• Proof of residence and legal stay: Include valid UK residence proof and immigration documents (visa, BRP, or residence permit).
• Photographs: Provide two recent passport-size photographs following the standard specifications (51 mm x 51 mm, white background).
• Emergency certificate or new passport: Depending on your situation, the Indian Mission may issue an emergency certificate for travel to India or process a new passport.
• Processing time: Emergency certificates are usually issued quickly; replacement passports may take additional time for verification.
• Travel restrictions: Avoid booking travel until you receive confirmation of your new passport or emergency travel document.

Conclusion

Renewing your Indian passport in the UK is a straightforward process if you plan and prepare the required documents carefully. Apply at least one year before expiry, ensure all personal details and proofs are accurate, and follow the VFS Global procedure step by step. Keep copies of documents, track your application, and verify your renewed passport immediately upon receipt. In case of emergencies or lost passports, report promptly and follow the guidelines to obtain an emergency certificate or replacement passport. Careful planning and timely action ensure smooth travel, compliance with UK immigration requirements, and uninterrupted personal or professional commitments.

Frequently Asked Questions

1. How can I renew my Indian passport while living in the UK?

You can renew your Indian passport through the VFS Global application center, which handles services on behalf of the Indian High Commission in London. Applications are submitted online, followed by an in-person appointment for document verification and biometrics. After approval, the renewed passport is mailed directly to your registered UK address.

2. What documents are required for passport renewal?

You’ll need your current passport, proof of UK address (like a utility bill or tenancy agreement), and passport-sized photos following Indian specifications. If your personal details have changed, supporting documents such as marriage or name-change certificates are required. Always bring original documents along with photocopies to your appointment.

3. How long does it take to renew an Indian passport in the UK?

Processing usually takes 3 to 6 weeks, depending on the type of application and verification process. Tatkaal (urgent) applications are typically completed within 7 to 10 working days. Delays can occur if extra verification or police clearance is required from India.

4. Can I renew my passport before it expires?

Yes, you can apply for renewal up to one year before expiry. It’s advisable to renew early if you have upcoming travel plans. Many airlines and visa authorities require at least six months of passport validity for travel.

5. What are the fees for Indian passport renewal in the UK?

Fees vary depending on the type of passport—a 36-page passport costs around £57, and a 60-page passport costs about £75 (subject to annual updates). Additional service and courier fees apply at VFS centers. Payments can be made online or at the appointment center.

6. Where can I submit my application for passport renewal?

You can submit your application at VFS Global centers in London, Birmingham, Edinburgh, or other designated locations. Each center requires a pre-booked appointment. Walk-ins are generally not accepted to maintain security and processing efficiency.

7. Can I renew my passport if I have lost my old one?

Yes, but you’ll need to submit a lost passport report filed with the local UK police and provide a copy of the report during your application. Additional identity verification may be required by the Indian High Commission. The process may take longer than a standard renewal.

8. What if I have changed my name or address?

You must provide legal proof of the change, such as a marriage certificate, deed poll, or official affidavit. For address changes, submit valid UK address proof or an updated Indian ID showing your new details. All supporting documents must be originals or attested copies.

9. Can children’s passports be renewed in the UK?

Yes, child passport renewals follow a similar process but require both parents’ consent and supporting documents like the child’s birth certificate. For minors under 15, parents must accompany them to the appointment. Passports for children are typically valid for five years instead of ten.

10. Can I track my passport renewal status?

Yes, once you’ve submitted your application, you can track it using the VFS tracking portal with your application reference number. You’ll receive email or SMS updates at each stage of processing. The tracking system provides real-time updates until the passport is delivered.

11. Do I need to surrender my Indian passport if I’ve obtained UK citizenship?

Yes, once you become a British citizen, you must surrender your Indian passport immediately since India does not allow dual citizenship. A surrender certificate is mandatory before applying for an OCI (Overseas Citizen of India) card. Failure to surrender can lead to penalties.

12. What should I do if my passport renewal is delayed?

If your renewal exceeds the normal timeline, you can contact the Indian High Commission via email or phone for updates. Keep your reference number and submission receipt ready when inquiring. Delays are usually caused by verification requests from Indian authorities.